DMS · Digitalization

Electronic Document Management

Implementing a DMS automates record-keeping, tracks document flow and monitors task execution, creating a unified information space within the organization.

Why you need it

What implementing a DMS delivers

Four key effects from transitioning to electronic document management.

Speed and control

Information availability, timely decision-making, tracking a document at all stages of its lifecycle — from preparation to archive.

Business process optimization

Improved document preparation quality and control over task execution discipline. Less paper — more order.

Collaborative document work

Role-based access and permissions. Multiple employees can work on the same document simultaneously, regardless of location.

Cataloging and quick search

Structured document archive with indexing. Search by any attribute in seconds instead of hours in paper folders.

Solution

Megapolis.DocNet

Universal DMS for organizations of any scale, including the public sector. Meets the ECM (Enterprise Content Management) concept and supports the full document lifecycle.

About the system

Megapolis.DocNet covers all stages of the document lifecycle — from draft preparation to archive storage. Implementation results in increased transparency, manageability and operational efficiency.

The system is web-based — no client software updates needed, all work is done in a browser. It can be deployed on-premises or moved to the cloud to reduce costs.

Technical requirements

Server
  • Windows Server 2019+ or Linux
  • CPU 2 Core 2.0 GHz+
  • RAM 4 GB
  • Disk 200 GB
  • Network from 128 kbit/s
Workstation
  • CPU 2 Core 2.0 GHz+
  • RAM 2 GB
  • Google Chrome (recommended)
  • Any modern OS
Supported DBMS

Oracle Database 19c+, PostgreSQL 15+, Microsoft SQL Server 2019+

Key capabilities

  • Content management

    Unified storage format, scanning and recognition, PDF conversion, barcode and QR code support.

  • Task execution control

    Assignments, deadlines, notifications, reports. Task execution discipline becomes measurable.

  • Corporate chat & notifications

    Built-in communications, push notifications about new documents and tasks.

  • QES & information security

    Support for QES from Ukrainian qualified trust service providers (QTSPs) and RSI. QES has the same legal effect as a handwritten signature.

  • Electronic archive

    Structured archive with full-text search. Simultaneous access regardless of geography.

  • API & integrations

    Open API for integration with corporate systems. Organization structure and report builder.

Also: Drag'n'Drop, offline mode, KSZI (comprehensive information security system), document templates, report builder.

Key technologies

QES & Electronic archive

Qualified Electronic Signature

Unlike a handwritten signature, QES in Megapolis.DocNet ensures document integrity and authenticity — it is bound to the content, not just the medium. Any change after signing is detected automatically.

  • Support for QES from Ukrainian QTSPs
  • Support for RSI QES (in parallel)
  • Legally equivalent to a handwritten signature
  • Recognized by courts and government authorities
  • Prevents undetected changes after signing

Electronic archive

Megapolis.DocNet allows you to organize and structure digitized data — even if some documents remain in paper form. After scanning, automatic indexing and cataloging takes place.

  • Scanning, recognition, storage
  • Full-text search in seconds
  • Simultaneous access regardless of location
  • Cloud or on-premise storage
  • Web-based: a browser is all you need

Interested in implementing a DMS?

Tell us about your task — we'll select a solution and calculate the project cost.